Office Manager/ Executive Assistant | London | Neyius

Position Summary

Neyius seeks an Office Manager/ Executive Assistant to support the Neyius team in its efforts to achieve the organization’s mission and strategic goals. Reporting to the EVP of Business Affairs, the Executive Assistant/ Office Manager will work independently to handle a wide range of administrative and executive support tasks and ensure smooth day-to-day operations. She/ He must be exceptionally well organized, flexible and enjoy the administrative challenges of supporting an office of diverse individuals. Given the small size of the executive team, the Office Manager/Executive Assistant will also be expected to be a flexible team player and step into the evolving roles critical to advancing the work and success of the organization. The Office Manager/Executive Assistant will regularly interact with executive's and consultants, portfolio executives, clients, potential clients, and community leaders. Through these interactions, the office manager will maintain and enhance a positive image for Neyius.

Essential Duties and Responsibilities

• Provide competent, well-organized administrative support to Chief Executive Officer (CEO) and Executive Vice President of Business Affairs (EVP-BA). Provide limited administrative support to up to two additional senior staff as needed;
• Provide support on traveling and scheduling for the CEO, EVP-BA, and other senior staff as directed by the EVP-BA;
• Independently manage office operations, including maintaining office supplies, equipment maintenance, and troubleshooting, and serve as the lead in relationships with vendors for telephone, internet, office space and office equipment;
• Provide executive support to the CEO, including but not limited to: draft correspondence and documents, file maintenance and support of documenting foundation programming; triage and respond to email, letters, and telephone inquiries; project management, logistical support of executive functions including meeting coordination and logistics; prepare expense reports, etc.;
• Provide financial support to the EVP-BA, including but not limited to: code invoices and process checks using Bill.com; provide backup human resources/payroll support; file office and financial transactions, etc.;
• Support and maintain office policies and procedures;
• Performs data entry and supports the upkeep of organizational databases;
• Serve as the initial point of contact for telephone, email, and in-person inquiries regarding the foundation. Answer telephone calls professionally. Provide preliminary information to internal and external callers as appropriate. Triage and appropriately direct inquiries and requests;
• Work with staff to plan and execute events, such as report releases, conferences and large meetings;
• Other duties, responsibilities and/or projects as assigned under the direction of the CEO and/or EVP-BA.

Requirements/ Qualifications

• A minimum of 5-year experience as an Office Manager, Executive Assistant, Administrative Assistant, or related position;
• MUST HAVE A VALID PASSPORT
• Associate degree in a related field required. Bachelor’s degree preferred;
• Excellent Proficiency with Microsoft Office Suite required;
• Experience with QuickBooks or related accounting software preferred;
• An overall commitment to excellence in quality of work and outcomes;
• Track record of adaptability, personal accountability, and initiative;
• Able to successfully multi-task, respond to rapid change, organize, prioritize and meet deadlines;
• Excellent communication skills, both written and verbal;
• Attention to detail and ability to work in a dynamic environment;
• Critical thinking; demonstrates good judgment; good problem-solving skills and project management experience;
• Demonstrated strong organizational skills and attention to detail;
• Discreet, able to maintain confidentiality;
• Consumer satisfaction orientation and social perceptiveness;
• Excellent time management skills; active learning skills and demonstrates initiative;
• Comfortable with repetitive tasks;
• A team player.

Salary Range: Commensurate with experience. Excellent benefits package.

Job Type: Full-time

Experience:

• office: 5 years (Preferred)

Education:

• Bachelor's (Preferred)